A final delivery checklist should describe the files you are sending and the promises made about them. It does not need to repeat every production task. Start with the agreed outputs, then inspect the exported files themselves. A project that looked correct in the editor can still produce a wrong crop, missing caption or misleading filename in the delivery folder.
Match the files to the agreement
List the requested photos, video versions and audio outputs. Include the intended destination, required format and any alternate crop or caption treatment. Compare the delivery folder with that list so missing items and accidental extras are visible.
Check names and revision identifiers. Remove outdated review files from the delivery area without deleting the underlying project history. If one requested item cannot be supplied as agreed, explain the difference in the delivery note rather than leaving the recipient to discover it.
Inspect the pictures and moving images
Open the final photographs and check orientation, dimensions and the intended crop. Look for distracting marks or a subject cut off by a different aspect ratio. Confirm that the supplied set contains the selected photographs rather than nearby alternatives with similar names.
Watch exported videos from beginning to end when practical, especially the opening and closing frames, transitions, titles and any changed sections. Check that captions match the correct revision and that text remains visible in the delivered shape. Do not substitute a timeline review for opening the actual export.
Listen to the delivered sound
Play the exported audio or video with attention to speech clarity, abrupt cuts and unexpected silence. Check both channels where relevant and confirm that the intended music or room sound is present. Listen at a comfortable level without treating a louder playback setting as a fix.
Verify that a separate audio file contains the right version and starts and ends where expected. For a project with several language or music options, compare the filenames and content carefully. A short descriptive label helps, but only playback confirms which version is inside.
Check the package and explain the result
Confirm that the delivery location contains complete files and that any agreed access link works. If editable material is included, add opening instructions and describe dependencies. Keep a separate copy of what was sent, with the delivery date and approved revision.
Write a concise note listing the files and their purposes, plus any known limitation. State which checks you performed accurately. If you tested locally but could not inspect the recipient's platform or computer, keep that distinction clear. A useful delivery message gives the recipient enough information to verify receipt and begin using the work.
Finish with a delivery folder that matches the agreement and files you have actually opened, watched or heard. Clear names and a short handover note complete the package. Keep the checklist specific to this project so every checked item represents a real verification.
